Tutorial List

Purchase Entry

What is Purchase Voucher ?

A purchase voucher is a document used to record a business transaction in which a company purchases goods or services from a supplier. The purchase voucher contains details about the purchase, including the name and address of the supplier, the date of the purchase, the quantity and description of the items purchased, the price of the items, and any applicable taxes or discounts. Purchase vouchers are important for maintaining accurate financial records and for tracking expenses. They are typically used in accounting software programs to record and track purchases, and they can be used to generate reports that provide a detailed breakdown of a company's spending. Purchase vouchers are also important for auditing purposes, as they provide a clear record of all purchases made by a company.

To enter a purchase voucher in TallyPrime, follow these steps:

  1. Open TallyPrime and select the company in which you want to enter the purchase voucher.
  2. From the Gateway of Tally , select the "Accounting Vouchers" option.
  3. Choose the "F9: Purchase" option to open the purchase voucher entry screen.
  4. Enter the voucher date and purchase invoice number, if applicable.
  5. Select the party ledger under "Supplier's Name" and enter the necessary details like address, GSTIN, and so on.
  6. In the "Purchase Ledger" field, select the appropriate ledger from the list of purchase ledgers you have created or create a new one by pressing "Alt+C".
  7. Enter the details of the items purchased, including the quantity, rate, and amount. You can also enter additional details like GST, discount, and so on, if applicable.
  8. If you have any additional expenses related to the purchase, like freight or packaging charges, you can enter them in the "Expenses" section.
  9. Once you have entered all the details, verify the information and save the voucher by pressing "Ctrl+A".
  10. After saving the voucher, you can view the purchase entry by going to Display > Day Book or Display > Account Books > Purchase Register and selecting the appropriate period


      11. By following these steps, you can enter a purchase voucher in TallyPrime. Make sure to review the voucher carefully before saving it to ensure accuracy.



      Exercise : Enter The following Purchase Voucher ( As Invoice Format) using bill by bill options

      1Q) Purchased Goods From Shri Balaji Ltd, Aurangabad ( Maharashtra ) With Ref.No. SBL-236, GSTIN - 27ABCFG2435J1ZM

      Date Item GST Rate Qty P. Rate Unit Amount
      02/01/2023 24"LCD - LG 18% 5 Rs.9590 PCS Rs.56581

      Q2) Purchase Goods From Videocon India Ltd, Nashik (Maharashtra) With Ref.No. VL-198, GSTIN - 27ADCFG2435K1ZM

      Date Item GST Rate Qty P. Rate Unit Amount
      02/01/2023 19" LED - V 28% 10 Rs.4200 PCS Rs.53760

      Q3) Purchase Goods From Kitchen Appliances, Thane ( Maharashtra) With Ref.No. KS-09 GSTIN - 27ADCLG2435K1ZJ

      Date Item GST Rate Qty P. Rate Unit Amount
      02/01/2023 Fully - Automatic W/M - v 28% 5 Rs.10000 PCS Rs.64000

      Q4)Purchased Goods From Mollika Electronics, Nashik (Maharashtra) With Ref.No. T-256, GSTIN - 27ADKLG2435S1ZJ

      Date Item GST Rate Qty P. Rate Unit Amount
      02/01/2023 14" LCD-LG 18% 7 Rs.9000 PCS Rs.74340

      Q5)Purchased Goods From Videocon India Ltd, Behala (West Bengal) with Ref. No. VL-569, GSTIN - 19CMKST5698P1Z1

      Date Item GST Rate Qty P. Rate Unit Amount
      02/01/2023 AC Automatic - V 28% 5 Rs.22000 PCS Rs.1,40,800

      Q6) Purchased Goods From LG India Ltd, Puri(odisha) With Ref.No. Lg-980,GSTIN - 21CMKST5698P1Z1

      Date Item GST Rate Qty P. Rate Unit Amount
      02/01/2023 36" LED-LG 18% 4 Rs.3665 PCS Rs.17,298.80
      02/01/2023 Video Speed King LG 18% 15 Rs.684 PCS Rs.12,106.80

      Q7)Purchased Goods From Sharp Electronics, Kolkata (West Bengal) Ref.No. S-569, GSTIN -19CPLSA4587P1Z1

      Date Item GST Rate Qty P. Rate Unit Amount
      02/01/2023 Fully - Automatic W/M - V 28% 3 Rs.10000 PCS Rs.38,400

      Q8) Purchased Goods From Punit Enterprises, Chennai (TamilNadu) With Ref.No PE-587, GSTIN - 33PKSTM5698P1Z1

      Date Item GST Rate Qty P. Rate Unit Amount
      01/02/2023 HD Camera 18% 2 Rs.9590 PCS Rs.22,632.40

      Q9) Purchased Goods From Jibon Electronics,Gandhinagar (Gujarat) GSTIN - 24PJSTM5698P1Z1

      Date Item GST Rate Qty P. Rate Unit Amount
      02/02/2023 165 Liter-Ref-LG 18% 1 Rs.7540 PCS Rs.8897.20

      Q10)Purchased Goods From Sharp Electronics, Kolkata (West Bengal) Ref.No. S-569, GSTIN -19CPLSA4587P1Z1

      Date Item GST Rate Qty P. Rate Unit Amount
      02/01/2023 Samsung Mobile 18% 2 Rs.10,500 PCS Rs.24780

      Q11) Purchased Goods From Kitchen Appliances, Thane ( Maharashtra) With Ref.No. KS-894, GSTIN - 27ADCLG2435K1ZJ

      Date Item GST Rate Qty P. Rate Unit Amount
      02/01/2023 165 Liter-Ref-V 28% 2 Rs.7,740 PCS Rs.19,814.40

      Q12) Purchased Goods From Unique Agencies, Lucknow ( Uttar Pradesh) With Ref.No. UA-005, GSTIN - 09CDPLG2435K1Z1

      Date Item GST Rate Qty P. Rate Unit Amount
      02/01/2023 24" LCD-V 28% 3 Rs.10,590 PCS Rs.40,665.60

      Q13) Purchased Goods From Bubai Electronic, Baruipur (West Bengal) With Ref.No. BE/2023/056, GSTIN - 19CKPDA2435K1Z1

      Date Item GST Rate Qty P. Rate Unit Amount
      02/01/2023 Microphone 18% 5 Rs.7,740 PCS Rs.49,536

      Q14) Purchased Goods From Keya Electronic, Moudihat (West Bengal) With Ref.No. KE/2023/096, GSTIN - 19EQSTK2435K1Z1

      Date Item GST Rate Qty P. Rate Unit Amount
      02/01/2023 Laptop-V05 18% 3 Rs.10,590 PCS Rs.40,665

      Q15) Purchased Goods From IT Solution, Moudihat (West Bengal) With Ref.No. IT/2023/023 GSTIN - UnRegistred

      Date Item GST Rate Qty P. Rate Unit Amount
      02/01/2023 Ball Pen 12% 50 Rs.15 PCS Rs.750

      Q16) Purchased Goods From Maa Kali Bhandar, Moudihat (West Bengal) With Ref.No. MK/23-24/021 GSTIN - 19CPKTU5698P1Z1

      Date Item GST Rate Qty P. Rate Unit Amount
      01/02/2023 Master Oil 5% 20 Rs.160 Ltr Rs.910
      01/02/2023 Sugar 5% 20 Rs.80 Kg Rs.1680